Privacy policy
Personal Data Protection and Privacy Policy
The personal information referred to in this policy is defined in accordance with the Act on the Protection of Personal Information (Act No. 57 of 2003, hereinafter referred to as the “Personal Information Protection Act”). We handle personal information in accordance with the Personal Information Protection Act and other related laws and regulations, as well as this Privacy Policy.
[Purpose of Use]
Vector Group acquires personal information through fair and appropriate means and uses it within the scope of the “Purpose of Use” shown in the table below. If we need to acquire personal information outside of the categories listed in the [Table], we will notify or disclose the purpose of use on an individual basis.
[Outsourcing Management]
Vector Group may outsource certain tasks related to personal information. In such cases, we ensure proper supervision of the outsourced parties by entering into business outsourcing agreements and taking necessary measures.
[Third-Party Disclosure]
Vector Group will not disclose or provide personal information to third parties without the consent of the individual concerned, except in cases where there are legal exceptions.
[Joint Use]
Vector Group may engage in joint use of personal information, as described in the [Table] below, or share personal information in events held jointly with other companies. In such cases, we will clearly notify or disclose the purpose of use, the scope of the personal data, the range of users, and the person responsible for management.
2. Types of Personal Information Collected and Purpose of Use
Vector Group uses the following types of personal information within the scope of the “Purpose of Use” indicated in the [Table] below.
[Table]
| Type of Personal Information | Purpose of Use | Method of Acquisition | Joint Use |
|---|
| Personal information of clients, mass media, affiliates, and other business partners | Providing information and contacting regarding business | Directly acquired from the individual | Items for joint use: Contact information such as the name, workplace address, phone number, and email address of the responsible person. Scope of joint use: Vector Inc., its consolidated subsidiaries, and its equity-method affiliates. Purpose of use by joint users: Providing information and contacting regarding business. Responsible party for personal data management: Vector Inc. |
| Personal information of individuals who use Vector Group services or purchase goods | Providing services or goods (including the use of attribute data to analyze and suggest appropriate services), providing information regarding campaigns, delivering advertisements, addressing improper or unlawful use of services, service improvements, research and development of new products and services, and notification of changes to terms of use and privacy policies. | Directly acquired from the individual, acquired through third-party provision (e.g., online marketplace operators) | Items for joint use: Customer information such as name, address, gender, age, date of birth, contact details, and purchase history. Scope of joint use: Vector Inc., its consolidated subsidiaries, and its equity-method affiliates. Purpose of use by joint users: Providing services or goods, providing related information, advertising, addressing improper or unlawful use of services, service improvements, research and development of new products and services, and notification of changes to terms of use and privacy policies. Responsible party for personal data management: Vector Inc. |
| Personal information of individuals who wish to join Vector Group | Conducting selection activities and related communications | Directly acquired from the individual, acquired through third-party provision (e.g., recruitment agencies, employee referrals) | Items for joint use: Information submitted by applicants such as name, contact information, career details, and resumes. Scope of joint use: Vector Inc., its consolidated subsidiaries, and its equity-method affiliates. Purpose of use by joint users: Conducting selection activities and related communications. Responsible party for personal data management: Vector Inc. |
| Personal information of individuals who have made inquiries to Vector Group | Responding to inquiries, requests, complaints, etc. | Directly acquired from the individual (via phone, email, fax, or letter) | Items for joint use: Information such as name and contact details provided in inquiries. Scope of joint use: Vector Inc., its consolidated subsidiaries, and its equity-method affiliates. Purpose of use by joint users: Responding to inquiries, requests, complaints, etc. Responsible party for personal data management: Vector Inc. |
| Shareholder’s personal information | Exercising rights and fulfilling obligations under the Companies Act and other laws, managing shareholder information, providing various conveniences related to shareholder status, and providing information about various events and surveys | Acquired from securities companies, trust banks, etc. | Items for joint use: Information such as name, contact details, number of shares held, and date of share acquisition. Scope of joint use: Vector Inc., its consolidated subsidiaries, and its equity-method affiliates. Purpose of use by joint users: Managing shareholder information within the group, responding to inquiries and requests, and providing information about events and surveys. Responsible party for personal data management: Vector Inc. |
3. Safety Management Measures
Vector Group will take necessary measures to prevent the leakage, loss, or damage of collected personal information, and to ensure its appropriate management. Each company within the Vector Group will implement an internal system, continuously improve the personal information protection management system, and conduct overall educational activities.
4. Disclosure, Correction, Suspension of Use, and Other Inquiries
With regard to personal information collected by Vector Group, individuals may request disclosure, correction, or suspension of use in accordance with the Personal Information Protection Act. In such cases, it may be necessary to submit documents for identity verification, and a fee will be charged for disclosure requests. For other inquiries about personal information handling, please contact the following:
[Contact Information]
Requests for disclosure should be made using the prescribed form provided by Vector Group. For disclosure requests or other inquiries regarding personal information, please contact:
Reception Hours: Monday to Friday (excluding holidays and year-end/New Year holidays) from 9:00 AM to 6:00 PM
Contact: Vector Co., Ltd. (Personal Information Inquiry Desk) privacy＠vectorinc.co.jp
5. Revision and Updates to This Privacy Policy
This Privacy Policy will be reviewed and revised as necessary. If there are any changes to the handling of personal information already collected due to the revision of this policy, the necessary procedures in accordance with the Personal Information Protection Act will be followed.
Effective Date: January 31, 2005
Last Revised: August 8, 2022
Representative Director of Vector Co., Ltd. Hajime Nisei